Make your free

Resignation Letter

Worldwide Compatabilty - USA, Canada, UK & Australia etc.

Create Document

Download for Word (.doc) or Adobe (.pdf).

Template Resignation Letter
Create Document

Files

Word Template PDF Template Google Docs Template

License

Our license means that all our legal documents and templates are 100% free to use, even commercially.
Read more.

Found this useful?
Share it!

Free Resignation Letter Template

A resignation letter is a formal document submitted by an employee to an employer when they decide to leave their current position. It serves as a formal notice that the employee is leaving and provides the employer with an understanding of the employee’s intention to end their employment.

The letter should include the last day of work of the employee’s resignation and a statement of appreciation for the opportunity to work with the company.

What should be included in resignation letter?

A resignation letter should include the date of the letter, the position you are resigning from, a statement of gratitude for the opportunity, a brief explanation for why you are resigning, a polite offer to help with the transition, and your contact information for any further communication.

Keep this letter professional while remaining respectful and appreciative of the opportunity that the position has provided.

  • The letter of resignation should include the following information:
  • The date of the letter.
  • The last day of employment.
  • A thank you for the opportunity and any positive remarks about the organization.
  • Contact information for any follow-up questions.

How much notice do I need to give to my employer?

The amount of notice you need to give to your employer before resigning depends on the specific employment contract you have signed with the company. Generally speaking it is expected that you give at least two weeks notice to your employer before leaving. This gives them enough time to find a replacement and to adjust to the change in personnel.

Depending on the company and your position, your employer may require more notice than two weeks, so it is important to check your contract for any specific requirements.

Is it necessary to include a reason for resigning?

It is generally considered polite and professional to include a reason for resignation in a letter of resignation. It helps provide clarity and transparency to the situation and can also help to maintain a positive relationship with the employer. Additionally it can be advantageous to include details about the reason for leaving in order to provide context for the decision.

Ultimately including a reason for resignation in a letter of resignation is a matter of personal preference but it is generally recommended in order to keep an amicable relationship with the employer.

How should I address the letter?

When writing a resignation letter, it is important to address the letter correctly. The most appropriate way to address the letter is to start with the current employer’s name and address, followed by a formal opener such as “Dear [employer’s name],”.

To ensure a respectful and professional tone it is best to avoid any casual language and provide the employer with a concise and polite explanation as to why you are leaving. The letter should end with a formal closing such as “Sincerely,” followed by your name.

Can I send a resignation letter by email?

Yes you can send a resignation letter by email. It is important to remember to include all of the necessary information that is typically included in a resignation letter such as the date of your resignation the position you are resigned from and an offer to help with the transition.

Furthermore it is important to ensure that the email is sent to the correct recipient and is addressed properly. If possible it is also a good idea to follow up the email with a hard copy of the resignation letter to confirm that the letter has been received.

How do I write a resignation letter?

Using a template to write a resignation letter is a great way to ensure that you communicate your intentions in a clear and concise manner. Start by downloading our free template, and fill in the relevant details, such as the date, your name, your job title, the date you are leaving, and any other information you feel is necessary.

Once you have completed the template be sure to read over it carefully to ensure that all the information is correct and there are no typos or grammar mistakes. Once you’re satisfied sign and date the letter then deliver it to your employer in person or send it via email.

Did you find this helpful?

Looking for Something Else?

There are plenty of templates to choose from, and we're adding more each week!