Make your free

Intern Offer Letter

Worldwide Compatabilty - USA, Canada, UK & Australia etc.

Create Document

Download for Word (.doc) or Adobe (.pdf).

Free Intern Offer Letter Template

Author Photo
Document and article by on May 1, 2024 Written by Easy Legal Docs Editorial Team

An Intern Offer Letter is a formal document sent by an employer to a candidate selected for an internship position. This letter outlines the terms of the internship, such as duration, stipend, responsibilities, and conditions of employment. It’s a vital document for setting expectations and ensuring both parties are clear on the internship’s details.

Why is an Intern Offer Letter Important?

An Intern Offer Letter serves several purposes:

  1. Formalizes the Offer: It makes the internship offer official.
  2. Sets Expectations: Clearly outlines the intern’s responsibilities and what they can expect from the company.
  3. Legal Clarity: Provides a written record that can prevent misunderstandings or disputes.

What if the Intern Does Not Accept the Offer?

Sometimes an intern might not accept the offer. If this happens, it’s essential for the company to keep a record of the communication. The company should also express appreciation for the candidate’s time and encourage them to stay in touch for future opportunities. Having a backup list of suitable candidates can expedite the process of filling the position.

Should the Intern Offer Letter Include a Non-compete Clause?

Including a non-compete clause depends on the nature of the internship and company policy. If the intern has access to sensitive information that could be valuable to competitors, a non-compete clause can protect the company’s interests. However, it’s important that the non-compete clause is reasonable in terms of duration and scope, and complies with local laws.

Can the Company Withdraw the Offer After Sending the Letter?

Yes, a company can withdraw the offer after sending the letter, but it’s essential to handle such situations professionally. The company should provide a reason for the withdrawal and, if possible, notice. It is also advisable to consult legal counsel to ensure compliance with employment laws.

What Happens if the Internship Terms Need to Change?

If the terms of the internship need to change after the letter has been signed, the company should communicate the changes in writing to the intern. It’s best to discuss the changes with the intern and get their agreement in writing. This updated document should be saved for reference.

How Do You Use the Template?

Using the template is simple:

  1. Download the free template from Easy Legal Docs.
  2. Customize the template with your company’s and the intern’s information.
  3. Edit the template to include specifics about the internship offer.
  4. Review the document for accuracy.
  5. Send it to the selected intern for their review and acceptance.

An Intern Offer Letter is an essential document that sets the stage for a successful internship experience. By using the free template available at Easy Legal Docs, you can create a professional and comprehensive Intern Offer Letter without hassle. Ensure you include all the necessary components, and remember to customize the template to suit your company’s specific needs.

Did you find this helpful?

Document Sample

Intern Offer Letter Template

Below you can see a sample of the Intern Offer Letter template:

Template Intern Offer Letter

Intern Offer Letter FAQs

What is an Intern Offer Letter?

An Intern Offer Letter is a formal document sent by an employer to a candidate selected for an internship position. This letter outlines the terms of the internship, such as duration, stipend, responsibilities, and conditions of employment. It’s a vital document for setting expectations and ensuring both parties are clear on the internship's details.

Should I include a deadline for accepting the offer?

Yes, it's reasonable to set a deadline for the intern to respond (e.g. 7-10 days). This allows you to move forward with other candidates if necessary.

What happens after the intern accepts the offer?

Once an intern accepts your offer, you should send a confirmation email and outline the next steps. This may include onboarding paperwork, pre-internship training, or meetings with their supervisor.

Do I need to keep a copy of the intern offer letter?

Yes, it's good practice to retain a copy of the signed offer letter for your records. It serves as a reference for both the company and the intern regarding the terms that have been agreed upon by both parties.

Create Your Free Intern Offer Letter Online

Create Online

Or choose a file format:

Download .doc Download .pdf Google Docs

Looking for Something Else?

There are plenty of templates to choose from, and we're adding more each week!