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Basic Invoice

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Free Basic Invoice Template

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Document and article by on March 10, 2024 Written by Easy Legal Docs Editorial Team

We understand that creating invoices can be a daunting task, particularly for those just starting out or looking to cut costs. To alleviate these concerns, we provide a complimentary, customizable invoice template for both business and personal transactions, offering a convenient alternative to costly invoicing software.

Our free basic invoice template caters to individuals seeking an affordable and user-friendly invoicing solution. Ideal for small business owners, freelancers, or personal needs, our template enables you to quickly generate polished invoices with its adaptable and easy-to-navigate features.

Why should I choose this invoice template?

Our free invoice template offers a range of benefits that make it the ideal choice for managing your invoicing needs. Here are some key advantages that set our template apart from other options available:

  1. Customizable: Tailor the invoice to your specific needs by adding your logo, changing the color scheme, and editing the fields as needed. This ensures your invoice not only looks professional but also represents your brand.
  2. Easy to Use: Our template is designed with ease of use in mind. The clear and concise fields allow you to quickly input the necessary information without any hassle, even if you’re not an expert in accounting or design.
  3. Multiple File Formats: Choose between Microsoft Word and PDF formats to find the perfect match for your preferences and requirements.
  4. Saves Time and Money: Avoid the expenses associated with professional invoicing services and software by using our free template. Plus, its efficiency allows you to spend more time on other important tasks.

What file formats are available?

We offer our free basic invoice template in three popular file formats: Microsoft Word, PDF and Google Docs. This allows you to choose the format that best suits your needs and makes it easy to edit, save, and share your invoices.

How do I create an invoice with this template?

Creating an invoice with our template is quick and efficient. Just follow these steps:

  1. Click “Create Document” and fill in the required fields, such as client information, item descriptions, quantities, prices, and any applicable taxes or discounts.
  2. Double-check the information for accuracy.
  3. Save the invoice to your computer as a Word Doc or in PDF format.
  4. Send the invoice to your client via email or print it for physical delivery.

Is this template really free?

Yes, this template is truly free! We believe in offering accessible and budget-friendly solutions to help individuals and businesses manage their invoicing needs. By providing our customizable basic invoice template at no cost, we aim to support you in achieving professional results without any financial burden.

Simply download the template, customize it to your liking, and start creating invoices right away. Enjoy the convenience and efficiency of our free invoice template without spending a dime!

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Document Sample

Basic Invoice Template

Below you can see a sample of the Basic Invoice template:

Template Basic Invoice

Basic Invoice FAQs

What is the purpose of the invoice number?

The Invoice No. is a unique identifier for each invoice. It helps in tracking and referencing the specific transaction for both the issuing company and the recipient.

Is it possible to add or remove items from the invoice?

Absolutely. You can add or remove items, adjust quantities, or change prices as needed. The template is designed to be flexible for different types of transactions.

What should I include in the "Description" column for each item?

Provide a brief but clear description of each item or service provided. For example, "Wireless noise-cancelling headphones" or "Black graphic t-shirt, size medium." This helps the invoice recipient understand exactly what they are being billed for.

How is the "Total" for each item calculated?

The "Total" for each item is calculated by multiplying the "Qty" (Quantity) by the "Price" per unit. For instance, 2 books at $10 each result in a $20 total.

What does "Subtotal" represent on the invoice?

Subtotal is the total amount before any taxes or additional fees are applied. It’s the sum of all individual item totals.

How is the Sales Tax determined and added to the invoice?

Sales Tax is calculated based on the applicable tax rate for the goods or services sold. It's added to the Subtotal to arrive at the final Invoice Total. In this template, a $20 Sales Tax is added to the $230 Subtotal.

What information should be provided in the "Note" section?

In the "Note" section, include contact information for invoice-related inquiries. This should typically be a contact person's name, phone number, and email address.

Can this invoice template be used for both product and service-based businesses?

Yes, this template is versatile and can be used for invoicing both products and services. Simply adjust the "Item" and "Description" fields to suit your specific business needs, whether you are selling physical goods or providing services.

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