Free Supplier Approval Form Template
A Supplier Approval Form is a document used by businesses to assess and approve potential suppliers. It helps streamline the supplier approval process, ensuring that the organization is selecting reliable and trustworthy suppliers to work with. This form is particularly useful for business owners, procurement specialists, and supply chain managers who need to evaluate potential suppliers and approve them for working with their organization.
Importance of a Supplier Approval Form
A well-designed Supplier Approval Form is an essential tool for businesses to:
- Evaluate potential suppliers: It helps businesses gather essential information about suppliers, such as their company details, business information, and quality management practices.
- Ensure compliance: The form can be used to verify that suppliers comply with environmental, social, and labor laws and regulations, ensuring ethical business practices.
- Streamline the approval process: By using a pre-designed template, businesses can save time and effort in creating their supplier approval process, allowing them to focus on selecting the best suppliers for their needs.
Key Components of a Supplier Approval Form
Our free Supplier Approval Form template includes the following sections:
This section gathers basic information about the supplier, such as their company name, address, contact details, and website.
Here, the supplier provides details about their business, such as the type of business, the nature of the products or services they offer, years in business, number of employees, and annual sales revenue.
This section focuses on the supplier’s quality management system (QMS), asking for details about their certifications and the certifying body.
Environmental and Social Compliance
In this section, the supplier is asked about their environmental management system (EMS) and their compliance with labor laws and regulations. They also need to provide information about their policies on child labor, forced labor, and discrimination.
The supplier is required to provide at least three references from customers they have worked with in the past 12 months.
Finally, the supplier’s authorized representative must sign and date the form, declaring that the information provided is true and accurate.
How to Use Our Free Supplier Approval Form Template
To streamline your supplier approval process, simply download our free Supplier Approval Form template and customize it to suit your organization’s needs. Once you have completed and signed the form, save it as a PDF and submit it via email to the appropriate contact person at your company.
Don’t forget to attach any relevant certifications or supporting documentation related to your QMS, EMS, and social compliance policies, as incomplete information may result in delays in the supplier approval process.
By using our free Supplier Approval Form template, you can quickly and easily evaluate potential suppliers and approve them for working with your organization, ensuring that you are selecting reliable and trustworthy suppliers for your business needs.