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Free Job Application Form Template

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Document and article by on March 10, 2024 Written by Easy Legal Docs Editorial Team

A job application form is a standardized document used by employers and hiring managers to gather essential information about job candidates. The form streamlines the hiring process, making it easier for employers to assess and compare applicants’ qualifications, skills, and experiences.

Key Components of a Job Application Form

A well-structured job application form should be comprehensive yet straightforward. Essential elements include:

  • Personal Information: This section gathers basic details like name, contact information, and address.
  • Employment History: Here, applicants list their previous jobs, roles, and responsibilities.
  • Educational Background: Applicants provide their academic qualifications, including schools attended and degrees obtained.
  • References: Names and contact details of professional or academic references.

Creating an Effective Job Application Form

Accessibility and Clarity: Your form should be easy to read and fill out. Use clear headings and ensure the layout is not cluttered.

Relevance of Questions: Every question should serve a purpose. Avoid asking for information that is not directly related to the job or the applicant’s ability to perform it.

Legal Compliance: Ensure that your form adheres to employment laws, avoiding questions that could be deemed discriminatory.

Privacy and Security: Be clear about how you will use and protect the personal information provided.

How Can Employers Customize the Job Application Form Template?

The job application form template provided on this page can be customized to meet the specific needs of your organization. You can:

  1. Add your company logo and branding.
  2. Adjust the layout and design to match your company’s style.
  3. Include any additional questions or information specific to the job position or your organization.
  4. Modify the form to meet any applicable legal requirements in your jurisdiction.

What Legal Considerations Should Employers Keep in Mind?

When creating a job application form, it’s essential to comply with relevant employment laws and regulations. Some general guidelines include:

  1. Avoid asking for information that could lead to discrimination, such as age, race, religion, or sexual orientation.
  2. Ensure that questions related to criminal history comply with the “ban the box” laws in your jurisdiction, if applicable.
  3. Make sure applicants understand that providing false information may lead to disqualification or termination.

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Document Sample

Job Application Form Template

Below you can see a sample of the Job Application Form template:

Template Job Application Form

Job Application Form FAQs

What is a job application form?

A job application form is a standardized document used by employers and hiring managers to gather essential information about job candidates. The form streamlines the hiring process, making it easier for employers to assess and compare applicants' qualifications, skills, and experiences.

Is the personal information section, especially the Social Security Number, necessary?

The inclusion of a Social Security Number is common in job application forms for identity verification and tax purposes. However, it's important to ensure that your form complies with privacy laws in your jurisdiction and that the data is securely handled.

Why do you ask for "Date of Birth" when it could lead to age discrimination?

The "Date of Birth" is often requested for background checks and to ensure legal employment age. However, it's important to use this information solely for lawful purposes and not for discriminatory practices.

What should be included in the "Desired Salary" field if the applicant is unsure?

Applicants can either provide a salary range based on industry standards or write "Negotiable." This shows openness to discuss the salary in alignment with the job responsibilities and their experience.

How many references should be included, and who qualifies as a reference?

The form requests three references. These can be former managers, colleagues, or academic advisors who can vouch for the applicant's work ethic, skills, and character.

What is the importance of the "Acknowledgment and Signature" section?

This section is crucial as it requires the applicant to certify that the information provided is accurate and truthful. It serves as a formal declaration and can have legal implications if the information is found to be false.

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